Board Meeting Agenda

October 13, 2025

7:00 p.m. to 9:00 p.m.

Silver Swan Bayside

1.    Establishment of quorum and call to order (Paul)

2.    Approval of September Minutes (Sharon)

3.    Reports

a.    President (Paul)

i. Fee increase status

ii. Covenant enforcement efforts

1.  403 QC High Road – Gazebo

a.    October 5 meeting

b.    Postponement of hearing

c.     Variance - Vote

2.    227 QA Club Drive – disposal of waste and refuse, and overall condition of property

iii. Pistol fired at Silver Swan event

                                            iv.         Marina expansion – No activity since June

                                             v.         Real estate listing for 115 Queens Colony High Road, suggesting home suitable for Air BnB

b.    Secretary – Review out of meeting votes (Sharon)

                                               i.         Motion to roll-over CD maturing in 2025 – passed

                                             ii.         Motion to approve AAF for new build at  412 Five Farms Drive – passed

                                            iii.         Motion to approve AAF for new build at 303 QC High Road – passed

                                            iv.         Motion to approve renovations at 104 QC High Road – passed

                                             v.         Motion to approve installation of solar panels at 400 QA Club Drive – passed

                                            vi.         Motion to deny application to install commercial-grade streetlight at 400 QA Club Drive – motion passed; application denied

                                          vii.         Motion to approve landscaping plan a 118 QC High Road – passed

                                         viii.         Motion to approve T&T Lawn and Landscaping conducting weeding and trimming beds at entrance and Caroline Park for an extra $25 per week (for both) – passed

                                            ix.         Motion to change date of membership meeting – passed

                                             x.         Motion to approve exterior paint colors at 203 Congressional Drive – passed

                                            xi.         Motion to approve construction of patio and walkway at 300 Congressional Drive - passed

c.     1st VP – Observation Deck (Howard)

d.     Treasurer (Jeff)

                                               i.         Financial report

                                              ii.         Notices of intent to file liens

1.    S. Blades – 214 and 218 Columbia Lane

2.    S.M. Hardesty – 224 Columbia Lane

3.    M. Blades – 111 Congressional Drive – resolved

                                            iii.         Reinvesting matured certificate of deposit

                                            iv.         Reserve study: observation deck versus kayak ramp

                                             v.         2026 Budget

4.    Committee reports

a.    Architectural (Paul and Peggy)

                                               i.         Approvals

1.    400 Queen Anne Club Drive – solar panels

2.    412 Five Farms Drive – new construction

3.    311 Five Farms Drive – variance to construct garage and approve landscaping plan

4.    303 Queens Colony High Road

5.    117 Congressional Drive – removal of diseased and dying tree; no HOA approval needed per Additional Architectural Standards and Restrictions

6.    118 Queens Colony High Road – landscaping plan

7.    104 Queens Colony High Road – exterior renovations

8.    300 Congressional Drive – patio and walkway

9.    203 Congressional Drive – new paint colors

                                             ii.         Denial - 400 Queen Anne Club Drive - Streetlight

                                            iii.         Open issues:

1.    313 Queens Colony High Road – new home

2.    307 Columbia Lane – status of approval

b.    Welcome (Rob)

5.    Old business:  Nominations for 2026 board - Status

6.    New business –

a.    Warning about phishing emails

b.    Halloween decoration near entrance

c.     Trick or Treating

d.    Neglected lot at 224 Columbia Lane

e.    Covenant simplification proposal

f.      Calendar for the remainder of 2025

                                               i.         Budget – Oct. 18

                                             ii.         Nominations – November 3

                                            iii.         November membership meeting – November 17

                                            iv.         Lot fee – Dec. 1

7.    Open forum

8.    Adjournment