Board Meeting Agenda

October 13, 2025

7:00 p.m. to 9:00 p.m.

Silver Swan Bayside

1.    Establishment of quorum and call to order (Paul)

2.    Approval of September Minutes (Sharon)

3.    Reports

a.    President (Paul)

i. Fee increase status

ii. Covenant enforcement efforts

1.  403 QC High Road – Gazebo

a.    October 5 meeting

b.    Postponement of hearing

c.     Variance - Vote

2.    227 QA Club Drive – disposal of waste and refuse, and overall condition of property

iii. Pistol fired at Silver Swan event

                                            iv.         Marina expansion – No activity since June

                                             v.         Real estate listing for 115 Queens Colony High Road, suggesting home suitable for Air BnB

b.    Secretary – Review out of meeting votes (Sharon)

                                               i.         Motion to roll-over CD maturing in 2025 – passed

                                             ii.         Motion to approve AAF for new build at  412 Five Farms Drive – passed

                                            iii.         Motion to approve AAF for new build at 303 QC High Road – passed

                                            iv.         Motion to approve renovations at 104 QC High Road – passed

                                             v.         Motion to approve installation of solar panels at 400 QA Club Drive – passed

                                            vi.         Motion to deny application to install commercial-grade streetlight at 400 QA Club Drive – motion passed; application denied

                                          vii.         Motion to approve landscaping plan a 118 QC High Road – passed

                                         viii.         Motion to approve T&T Lawn and Landscaping conducting weeding and trimming beds at entrance and Caroline Park for an extra $25 per week (for both) – passed

                                            ix.         Motion to change date of membership meeting – passed

                                             x.         Motion to approve exterior paint colors at 203 Congressional Drive – passed

                                            xi.         Motion to approve construction of patio and walkway at 300 Congressional Drive - passed

c.     1st VP – Observation Deck (Howard)

d.     Treasurer (Jeff)

                                               i.         Financial report

                                              ii.         Notices of intent to file liens

1.    S. Blades – 214 and 218 Columbia Lane

2.    S.M. Hardesty – 224 Columbia Lane

3.    M. Blades – 111 Congressional Drive – resolved

                                            iii.         Reinvesting matured certificate of deposit

                                            iv.         Reserve study: observation deck versus kayak ramp

                                             v.         2026 Budget

4.    Committee reports

a.    Architectural (Paul and Peggy)

                                               i.         Approvals

1.    400 Queen Anne Club Drive – solar panels

2.    412 Five Farms Drive – new construction

3.    311 Five Farms Drive – variance to construct garage and approve landscaping plan

4.    303 Queens Colony High Road

5.    117 Congressional Drive – removal of diseased and dying tree; no HOA approval needed per Additional Architectural Standards and Restrictions

6.    118 Queens Colony High Road – landscaping plan

7.    104 Queens Colony High Road – exterior renovations

8.    300 Congressional Drive – patio and walkway

9.    203 Congressional Drive – new paint colors

                                             ii.         Denial - 400 Queen Anne Club Drive - Streetlight

                                            iii.         Open issues:

1.    313 Queens Colony High Road – new home

2.    307 Columbia Lane – status of approval

b.    Welcome (Rob)

5.    Old business:  Nominations for 2026 board - Status

6.    New business –

a.    Warning about phishing emails

b.    Halloween decoration near entrance

c.     Trick or Treating

d.    Neglected lot at 224 Columbia Lane

e.    Covenant simplification proposal

f.      Calendar for the remainder of 2025

                                               i.         Budget – Oct. 18

                                             ii.         Nominations – November 3

                                            iii.         November membership meeting – November 17

                                            iv.         Lot fee – Dec. 1

7.    Open forum

8.    Adjournment

Board Meeting Agenda (Quarterly Membership Meeting)
September 8, 2025
7:00 p.m. to 9:00 p.m.
Silver Swan Bayside

1.    Establishment of quorum and call to order (Paul)

2.    Approval of appointment of replacement director per Bylaws § 5.4

3.    Approval of August Minutes (Paul for Sharon)

4.    Reports

a.    President (Paul)

i.     Listening session at Caroline Park on August 23

ii.     Fee increase status – Memo drafted; needs additions and revisions

iii.     Covenant enforcement efforts

1.    224 Columbia Lane - Chickens

2.    400 QA Club Drive - Lights

3.    403 QC High Road - Gazebo

4.    118 QC High Road – serious drainage issues

5.    227 QA Club Drive – disposal of waste and refuse, and overall condition of property.

iv.     Noise

1.    Silver Swan

2.    Kentmorr

3.    Overlook on Labor Day weekend

v.     Payment of estimated state and federal taxes

b.    Secretary – Review out of meeting votes, if any

i.     Motion to raise annual fee to $200 – Passed in working session on Aug. 17

ii.     Motion on reconsideration of the denial of the variance request for 403 QC High Road – Variance denied by vote of 3-4 – Working session on August 17

iii.     August 31 - Motion by Jeff DeTroye made by email to take next steps to collect unpaid annual assessments for 214, 218 and 224 Columbia Lane. Seconded by Tim Smith

c.     1st VP – Observation Deck (Howard)

d.    Treasurer (Jeff)

i.     Financial report

ii.     Collections

iii.     Notices of intent to file liens

iv.     Reinvesting all or part of matured certificate of deposit

v.     Domain went down on or about August 26; now up and running

5.    Committee reports

a.    Architectural

i.     Approved new siding and door at 102 QC High Road

ii.     Possible expiration of approval at 326 QA Club Drive – construction of exterior likely has exceeded nine months since commencement of construction

iii.     Inquiry from Ronald Schaeffer regarding fence and gazebo for new home to be constructed at 301 QC High Road

iv.     311 Five Farms: Request for variance to approve construction of garage that would incur on the setback – Emails from Tim Smith sent August 20.

1.    Bob Wyatt reviewed and recommended approval

2.    Tim recommended we vote to approve during September meeting

v.     412 Five Farms Drive – Exchanges between Bruce Orr (Lacrosse Homes), Tim and Bob Wyatt regarding appropriate estimate of cost per square foot in connection with construction of new dwelling

vi.     Sept. 3 - Question about AAF Approval for 307 Columbia and 322 Five Farms – Deposits received but no approvals located

vii.     400 QA Club Drive – Request for approval of installation of solar panels and a streetlight

viii.     306 Five Farms – Inquiry about fence guidelines from the Lears

b.    Creek (Jeff) –

i.     Permits for pier repair by the owners

ii.     Other?

c.     Welcome (Rob)

6.    Old business:  

a.    Nominations for 2026 board - Status

7.    New business –

a.    Location of October meeting

b.    Calendar for the remainder of 2025

i.     Budget – Oct. 11

ii.     Nominations – Oct. 27

iii.     Lot fee – Dec. 1

8.    Open forum

9.    Adjournment

Board of Directors Working Session

Board Meeting Agenda (Quarterly Membership Meeting)
August 11, 2025
7:00 p.m. to 9:00 p.m.
Silver Swan Bayside

1.    Establishment of quorum and call to order (Paul)

2.    Approval of July Minutes (Sharon)

3.    Reports

a.    President (Paul)

i.     Status of covenant enforcement efforts

ii.     Removal of waste cans from Caroline Park

b.    Secretary – Review out of meeting votes, if any (Sharon)

c.     1st VP – Observation Deck (Howard)

d.    Treasurer (Jeff)

i.     Financial report

ii.     Collections

4.    Committee reports

a.    Architectural (Tim)

b.    Creek (Jeff)

c.     Welcome (Rob)

5.    Old business:  

a.    Nominations for 2026 board

i.     Chair of nominations committee

ii.     Plans of current board members to serve in 2026

b.    Mid-year report to the community

6.    New business –

a.    Proposal to pay for weeding and trimming weeds and shrubs around observation deck

b.    Location of September meeting

c.     Calendar for the remainder of 2025

d.    Proposal to raise annual lot fees

7.    Open forum

8.    Adjournment

Board Meeting Agenda

July 14, 2025

7:00 p.m. to 9:00 p.m.

Queen Anne’s County Library, Kent Island Branch, Room 133

1.    Establishment of quorum and call to order (Paul)

2.    Approval of June Minutes (Sharon)

3.    Reports

a.    President (Paul)

i.     Queen Anne Marina/Silver Swan Bayside

1.    Noise

2.    Expansion

3.    Memorandum of Agreement

ii.     Status of cease-and-desist letters

1.    227 Queen Anne Club Drive

2.    400 Queen Anne Club Drive

3.    224 Columbia Lane

iii.     Removal of waste cans from Caroline Park

iv.     Light at entrance

b.    Secretary – Review out of meeting votes, if any (Sharon)

c.     1st VP – Observation Deck (Howard) –

i.     Working session on June 22

ii.     Vote to proceed

d.    Treasurer (Jeff)

i.     Financial report

ii.     Collections

4.    Committee reports

a.    Architectural (Tim)

i.     Concrete pad and gazebo at 403 QC High Road – Request for variance

ii.     Tree removal/pruning at 101 Holly Court

iii.     Storage pod at 326 Five Farms

b.    Creek (Jeff):

c.     Welcome (Rob)

5.    Old business:  

a.    Nominations for 2026 board

i.     Chair of nominations committee

ii.     Plans of current board members to serve in 2026

b.    Mid-year report to the community

6.    New business –

a.    Location of August membership meeting

b.    Proposal to raise annual assessment

7.    Open forum

8.    Adjournment

Board of Directors Working Session

Board Meeting Agenda

June 9, 2025

7:00 p.m. to 9:00 p.m.

Queen Anne’s County Library, Kent Island Branch, Room 133

1.    Establishment of quorum and call to order (Paul)

2.    Approval of May Minutes (Sharon)

3.    Reports

a.    President (Paul)

i.     Queen Anne Marina/Silver Swan Bayside expansion

ii.     Status of cease-and-desist letters

iii.     Removal of waste cans from Caroline Park

iv.     Dog notice

v.     Quarterly tax payments

b.    Secretary – Review out of meeting votes, if any (Sharon)

c.     1st VP – Observation Deck (Howard)

d.    Treasurer (Jeff)

i.     Financial report

ii.     Collections

4.    Committee reports

a.    Architectural (Tim)

i.     Concrete pad and gazebo at 403 QC High Road

ii.     Other?

b.    Creek (Jeff):

i.     Status of dredging

ii.     County dredging assessments

iii.     Price’s Creek Cemetery slip owners

c.     Welcome (Rob)

5.    Old Business: Relationship with Silver Swan Bayside (Paul)

a.    Memorandum of agreement – status

b.    Recent events – Issues?

6.    New business:  

a.    Replace rented storage unit with permanent shed on Association property

b.    Nominations for 2026 board

i.     Chair of nominations committee

ii.     Plans of current board members to serve in 2026

c.     Potential covenant violations

i.     Leyland Cypress and invasive plants at 201 Kenwood Road (Art. 3.15) – Informal resolution status

ii.     224 Columbia Lane

1.    Crab pots (Art. 3.18.b)

2.    Chickens (Art. 3.20)

d.    Mid-year report to the community

7.    Open forum

8.    Adjournment

Board Meeting Agenda

May 12, 2025

7:00 p.m. to 9:00 p.m.

Silver Swan Bayside

1. Establishment of quorum and call to order (Paul)

2. Approval of April Minutes (Sharon)

3. Special presentation by UCVFD

4. Reports
a. President (Paul)
i. Insurance policy renewal
ii. Mowing and property maintenance contract
iii. Mosquito spraying
iv. Removal of waste cans from Caroline Park

b. Secretary – Review out of meeting votes, if any (Sharon)

c. 1st VP – Observation Deck (Howard)

d. Treasurer (Jeff)
i. Financial report
ii. Collections
iii. New escrow account for construction deposits

5. Committee reports
a. Architectural (Tim)

b. Creek (Jeff): i. Status of dredging
ii. County dredging assessments
iii. Price’s Creek Cemetery slip owners

c. Events (Paul): Call for volunteers for committee

d. Welcome (Rob)

6. Old Business

a. Relationship with Silver Swan Bayside (Jeff/Paul)
i. Letter approving tent for 2025
ii. Update on noise generated by events
iii. Proposal to alter annual payments and use of Silver Swan facilities
iv. Future improvements to the facility

b. Records retention policy committee (Paul)

c. Directory (Peggy)

d. Proposal to create Covenant Committee

7. New Business

a. Nominations for 2026 board

b. Complaints regarding alleged covenant violations

c. Other?

8. Open forum

9. Adjournment

Board Meeting Agenda
April 14, 2025
7:00 p.m. to 9:00 p.m.
Silver Swan Bayside

1. Establishment of quorum and call to order (Paul)

2. Approval of March Minutes (Sharon)

3. Reports

a. President (Paul)

i. 118 Queens Colony High Road – Oversized shed

ii. Insurance policy renewal

iii. Tax filings

iv. Mowing and property maintenance contract

v. Mosquito spraying

b. Secretary – Review out of meeting votes (if any) – Sharon

c. 1st VP – Observation Deck (Paul on behalf of Howard)

d. Treasurer (Jeff)

i. Financial report

ii. Collections

iii. New escrow account for construction deposits

4. Committee reports

a. Architectural (Tim)

i. Applications received and approved

1. 201 Queen Anne Club Drive – Tiki bar

2. 302 Queens Colony High Road – Fence (retroactive)

ii. Supplemental architectural standards – filed with QA County

iii. Action items:

1. 311 Queens Colony High Road – New shed plan

2. 311 Queen Anne Club Drive – Cement walkway

b. Creek (Jeff):

i. Status of dredging

ii. County dredging assessments

iii. Price’s Creek Cemetery slip owners

c. Events (Paul)

i. Easter Egg roll canceled

ii. Call for volunteers for committee

d. Welcome (Rob)

5. Old Business

a. Relationship with Silver Swan Bayside (Jeff/Paul)

i. Letter “approving” tent for 2025

ii. Update on noise generated by events

iii. Proposal to alter annual payments and use of Silver Swan facilities

b. Records retention and archiving documents and emails from departing
board members (Jeff/Paul)

c. Directory (Peggy)

6. New business: Covenant enforcement and proposal to create Covenant Committee

7. Open forum

8. Adjournment

Board Meeting Agenda

March 17, 2025

7:00 p.m. to 9:00 p.m.

Silver Swan Bayside

1. Establishment of quorum and call to order (Paul)

2. Approval of February Minutes (Sharon)

3. Reports

a. President (Paul)

i. 328 Queen Anne Club Drive - Resolution

ii. Early construction noise – 118 Queens Colony High Road and 212 Columbia Lane

iii. Unapproved oversized shed at 118 Queens Colony High Road

b. Secretary – Review out of meeting votes (if any) – Sharon

c. 1st VP – Overlook (Howard)

d. Treasurer (Jeff)

i. Finance review

ii. Invoices paid over the last 30 days

iii. Correcting and updating owner accounts

iv. Invoices for annual fees

4. Committee reports

a. Architectural (Tim)

i. Applications received and approved

ii. Supplemental standards – Amendments?

iii. Action items:

1. 328 Queen Anne Club Drive – Variance request for encroachment into side setback. Arts. 3.4, 3.6.i, 3.28

2. 201 Queen Anne Club Drive – Pool bar and shed. Arts. 3.4, 3.7.a

3. 305 Queens Court – Variance request for shed in setback. Arts. 3.4, 3.6.i, 3.7.a, 3.28

4. Enforcement of covenants

b. Creek (Jeff)

c. Events (Caitlin)

d. Welcome (Rob)

5. Old Business

a. Relationship with Silver Swan Bayside (Jeff/Paul)

i. Monetary

ii. Noise

iii. Tent permit

b. Records retention and archiving documents and emails from departing board members (Jeff/Paul)

6. New business

a. Directory (Peggy)

b. Other?

7. Open forum

8. Adjournment

Agenda
February 10, 2025
Queen Anne Colony Membership Meeting

1. Establishment of quorum and call to order (Paul)

2. Approval of January Minutes (Sharon)

3. Reports

a. President (Paul)
b. Secretary – Review out of meeting votes (if any) – (Sharon)
c. Treasurer (Jeff)
I. Finance review
II. Reconcile balance
III. Invoices paid over last 30 days
IV. Investment of reserve fund
V. Debt collection/liens VI. Transition
VII. Applications received and approved
VIII. Variance requests
IX. Supplemental standards to be posted

4. Committee reports
a. Architectural (Tim)
b. Creek (Jeff)
c. Events (Caitlin)
d. Welcome (Rob)

5. Old Business
a. Enforcement of covenant violations (Paul)
b. Overlook project (Howard)
i. Design concept
ii. Meeting with QAC Planning and Zoning (Jan. 31)

c. Relationship with Silver Swan Bayside, including noise monitoring and erection of event tent (Jeff/Paul)
d. Records retention and archiving documents and emails from departing board members (Jeff/Paul)

6. New business
a. Raise cost of resale package (Paul)
b. Directory (Peggy)

7. Open forum

8. Adjournment

Agenda January 2025
Board Meeting

1. Approval of December Minutes (Sharon)

2. Financial report (Jeff)

a. Finance review

b. Reconcile balance

c. Invoices paid over last 30 days

d. Investment of reserve fund

e. Debt collection/liens

f. Transition of check writing authority

3. Old Business

a. Enforcement of covenant violations (Paul)

i. 328 Queen Anne Club Drive –

1. Postponement of violations hearing pending ADA submission – due January 15

2. Obtaining reimbursement of legal fees per agreement

ii. 400 Queen Anne Club Drive – Large containers removed

b. Relationship with Silver Swan Bayside, including noise monitoring and erection of event tent (Jeff/Paul)

c. Overlook project (Howard)

d. Records retention and archiving documents and emails from departing board members (Jeff/Paul)

e. Repair/replace light at neighborhood entrance (Jeff)

4. Review out of meeting votes since December board meeting - None

5. New business

a. Transition of responsibilities to new officers and board members (Paul/Jeff)

b. Update directory for the board

c. Barrier dispute at 319 and 321 Queen Anne Club Drive (Paul)

d. Raise cost of resale package (Paul)

6. Committee reports

a. Architectural (Tim)

i. Transition

ii. Applications received

iii. Variance requests

b. Creek (Jeff)

i. Progress

ii. Email from Ron Baddock regarding water depth

c. Events (Caitlin)

d. Welcome (Rob)

7. Open discussion

8. Adjournment

Agenda December 2024
Board Meeting

Closed Session (6:30-7:15)

Establishment of a quorum and call to order (Jeff)
(6 Board members)

Closed Session business

Open Session (7:15-9:00)

Old Business

• Review of Open Correspondence/Covenants Related Actions (Jeff/Paul)

• The Overlook Project (Mike)

• Debt Collection Progress (Mike and John)

Review of out of board votes since last Board meeting (Sharon)

New Business

• Records retention (Mike)

• Entryway Light Repair (Jeff)

Officer’s Reports

Financial

• HOA Finances Review (John)

  • Invoices paid over the last 30 days

• Status of Investing the HOA reserves

Committee Reports

Architectural (Jeff J)

• Review of November/December (to date) Variance Requests

• Amending the AAF

Creek (Jeff)

Events

Welcome (Rob)

Open discussion

Adjournment

Agenda November 2024
Membership Meeting

Establishment of a quorum and call to order (Jeff)
(29 owners)

Approval of Minutes (Sharon)

President’s Comments (Jeff)

Review of the proposed 2025 Budget

• Budget summary (Jeff)

• 2024 Surplus (John)

Introduction of the candidates for the 2025 Board

Election of the 2025 Board and approval of the 2025 Budget

Old Business

• Review of Covenants Related Actions (Paul)

• The Overlook Project (Mike)

• Debt Collection Progress (Mike and John)

Review of out of board votes since last Board meeting (Sharon)

Officer’s Reports

Financial

• HOA Finances Review (John)

  • Invoices paid over the last 30 days (John)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Jeff J)

• Review of October/November (to date) Variance Requests

• Amending the AAF

Creek (Jeff)

Events (Cassie)

Welcome (Rob)

HOA Entryway gardens project (Carlson)

Open discussion

Adjournment

Agenda October 2024
Board Meeting

Establishment of a quorum and call to order (Jeff)
(6 Board members)

Approval of Minutes (Sharon)

Old Business

• Review of Correspondence with Open Actions (Jeff)

  • The Chicken Property

  • The property once known as the wheelhouse

  • The Bump Out property

• 2025 Budget (Jeff/John/Mike/Paul)

• The Overlook Project (Mike)

• Debt Collection Progress (Mike and John)

Review of out of board votes since last Board meeting (Sharon)

Officer’s Reports

Financial

• HOA Finances Review (John)

  • Status of surplus (John/Paul/etc.)

  • Invoices paid over the last 30 days (John)

  • Review of Unpaid Invoices log (Paul)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Jeff J)

• Review of September/October (to date) Variance Requests

• Amending the AAF

Creek (Jeff)

Events (Cassie)

• Review of Events Committee plans for October events

Welcome (Rob)

HOA Landscape Maintenance (Carlson)

• Entryway gardens “you dig, you take” day October 19

New Business

• November General Membership Meeting (Jeff)

• QAC HOA Relationship with the Silver Swan (Jeff)

Open discussion

Adjournment

Agenda September 2024
Board Meeting

Establishment of a quorum and call to order (Jeff)
(6 Board members)

Approval of Minutes (Sharon)

Officer’s Reports

Financial

• HOA Finances Review (John)

  • Status of Line items in 2024 Budget (John)

  • Invoices paid over the last 30 days (John)

  • Review of Unpaid Invoices log (Paul)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Jeff J)

• Review of August/September (to date) Variance Requests

• Amending the AAF

Creek (Jeff)

Events (Cassie)

Welcome (Rob)

HOA Landscape Maintenance (Carlson)

• Discuss schedule for revising entryway gardens

Nominations Committee start-up (Evie)

Old Business

• The Overlook Project (Mike)

• Debt Collection Progress (Mike and John)

• Review of Properties with Open Actions (Jeff)

New Business

• 2025 Budget Priorities

• 2025 Budget Proposal

• 2025 Board Election

Open discussion

Adjournment

Agenda August 2024
Membership Meeting

Establishment of a quorum and call to order (Jeff)

(6 Board members)

Approval of Minutes (Sharon)

Review of HOA Activities (Jeff)

Officer’s Reports

Financial

• HOA Finances Review (John)

  • Status of Line items in 2024 Budget (John)

  • Invoices paid over the last 30 days (John)

  • Review of Unpaid Invoices log (Paul)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Jeff J)

• Review of July/August (to date) Variance Requests

• Amending the AAF

Creek (Jeff)

Events (Caitlin)

Welcome (Rob)

HOA Landscape Maintenance

• Review Plans for gardens at entry

Nominations Committee start-up (Evie)

Old Business

• The Overlook Project (Mike)

• Removal of the “leaner” near the cemetery – replacement tree planting (Jeff)

• Review of HOA landscape maintenance (Jeff)

• Debt Collection (Mike and John)

New Business

• 2025 Creek Fee (Jeff)

• 2025 Budget Challenges (Jeff)

Open discussion

Adjournment

Agenda July 2024
Board Meeting

Establishment of a quorum and call to order (Jeff)

(6 Board members)

Approval of Minutes (Sharon)

Officer’s Reports

Financial

• HOA Finances Review (John)

• Invoices paid over the last 30 days (John)

• Review of Unpaid Invoices log (Paul)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Jeff J)

• Review of May Variance Requests

• Amending the AAF

Creek (Jeff)

• Status

Events (Caitlin)

Welcome (Rob)

Nominations Committee start-up (Evie)

Old Business

• The Overlook Project (Mike)

  • Note that HOA approval of funding for overlook will also include as a separate item the amendment to by-laws for staggered terms for officers and directors and the nominations process

• Removal of the “leaner” near the cemetery – replacement tree planting (Jeff)

• Review of HOA landscape maintenance (Jeff)

• Debt Collection (Mike and John)

New Business

• Letter to Silver Swan Owner (Paul)

• Discussion of Events Cmte activities/budget (Jeff)

• Creek Fee (Jeff)

Open discussion

Adjournment

Agenda June 2024
Board Meeting

Establishment of a quorum and call to order (Jeff)

(6 Board members)

Approval of Minutes (Sharon)

Officer’s Reports

Financial

• HOA Finances Review (John)

• Invoices paid over the last 30 days (John)

• Review of Unpaid Invoices log (Paul)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Katharine)

• Arch Cmte Chairperson

• Review of May Variance Requests

• Amending the AAF

Creek (Jeff)

• Status

Events (Caitlin)

Welcome (Rob)

Old Business

• The Overlook Project (Mike)

• Review of 2023 invoices from Winegrad, Hess, and Heimlicher (John, Board)

• Amendment to by-laws for staggered terms for officers and directors and the nominations process (Jeff)

• Repair of the entrance light (Jeff)

• Removal of the "leaner" near the cemetery (Jeff)

• Review and discussion of HOA landscape maintenance (Jeff)

• Debt Collection (Mike and John)

New Business

• Poll of Board members who want to stand for re-election

• Spinning up the Nominating Cmte (Evie)

Open discussion

Adjournment

Agenda May 2024
Membership Meeting

Establishment of a quorum and call to order (Jeff)

(6 Board members)

Approval of Minutes (Sharon)

Presentation by the MDTA Bay Crossing Study Team (Kerri Toney)

Officer’s Reports

Financial

• HOA Finances Review (John)

• Status of Investing the HOA reserves (John/Mike)

Committee Reports

Architectural (Katharine)

• Review of April Variance Requests

• Amending the AAF

Creek (Jeff)

• Status of the permit process

Events (Caitlin)

Welcome (Rob)

Old Business

• The Overlook Project (Mike)

• The Directory Project (Paul)

New Business

• Procedure for notice of requests for variance to adjacent and affected property owners (Paul)

• Amendment to by-laws for staggered terms for officers and directors and the nominations

  process (Jeff)

• Repair of the entrance light

• Removal of the “leaner” near the cemetery

• Review and discussion of HOA landscape maintenance

• Debt Collection

• Enforcement of Marina Deed

Open discussion

Adjournment

Agenda April 2024
Board Meeting

Establishment of a quorum and call to order (Jeff)
(6 Board members)

Approval of Minutes (Sharon)

Officer’s Reports
Financial Report Review (John)

• Status of: signatories on HOA bank accounts, access to Quickbooks, etc.

• Status of Investing the HOA reserves (John/Mike)

Committee Reports
Architectural (Katharine)

• Amending the AAF

Creek (Jeff)

• Status of the permit process

Events (Caitlin)

Welcome (Rob)

Old Business

• Overlook (Mike)

• Approval of directory update form (Paul)

• Naturally Better Landscaping visit (Paul)

• Dues increase for 2025 – At least 10 percent allowed by the covenants and perhaps even greater

  after ratification by the community (Paul)

New Business

• Procedure for notice of requests for variance to adjacent and affected property owners (Paul)

• Amendment to by-laws for staggered terms for officers and directors and the nominations

  process (Jeff)

• Note to members concerning use of golf carts on the community’s roads (Jeff)

• Review and discussion of HOA landscape maintenance

• Debt Collection

• Enforcement of Marina Deed

Open discussion

Adjournment

Agenda March 2024
Board Meeting

Establishment of a quorum and call to order (Jeff)

• (6 Board members)

Approval of Minutes (Sharon)

Officer’s Reports

Financial Report Review (John)

• Status of: signatories on HOA bank accounts, access to Quickbooks, etc.

• Process for responding to requests for status of dues/closing packages/etc. (Jeff)

Committee Reports

Architectural (Katharine)

• Communication with 400 QACD Owners

• Status of letter concerning 326 QACD

• Feedback on timely voting

• Amending the AAF regarding new construction to ask for a plan that addresses the
  covenant restrictions

Creek (Jeff)

• Status of the permit process

Events (Caitlin)

Welcome (Rob)

Old Business

• Overlook (Mike)

• Investment of reserves (Mike)

• Proposal to create a community directory (Paul)

• Approval of directory update form (Paul)

• Naturally Better Landscaping visit (Paul)

New Business

• Guidelines for interaction with outside counsel (Paul)

• Dues increase for 2025 – At least 10 percent allowed by the covenants and perhaps even greater
  after ratification by the community (Paul)

• Procedure for notice of requests for variance to adjacent and affected property owners (Paul)

• Amendment to by-laws for staggered terms for officers and directors (Paul)

• Amendment to by-laws regarding nominating process to present choices rather than ratification

  of a single slate of candidates (Paul)

Open discussion

Adjournment

Agenda February 2024
Membership Meeting

Establishment of a quorum and call to order (Jeff)

(6 Board members)

Approval of Minutes (Sharon)

Officer’s Reports

Financial Report Review (John)

Status of signatories on HOA bank accounts, access to QuickBooks, etc.

Committee Reports

Architectural (Katharine)

Communication with 400 QACD Owners

Status of letter concerning 326 QACD

Discussion over construction of the disapproved garage extension

Suggestion concerning timely voting and to amend the AAF regarding new construction to ask for a copy of complete plans.

Creek (Jeff)

Maryland Department of the Environment Letter to Creek property owners

Status of the dredging contract and the permit process

Events (Caitlin)

Welcome (Rob)

Old Business

Overlook (Mike)

New Business

• o Summary of Nominating Committee observations (Chuck)

• o Investment of reserves (Mike)

• o Proposal to create a community directory (Paul)

• o Discussion over improved communication within QAC (Paul)

Open discussion

Adjournment

Agenda January 2024
Board Meeting

Agenda December 2023
Membership Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

Zoom Meeting with Lawyer (Michael Bergamini)
• Topic: Associations rights in regards to the Marina Deed

Committee Reports:

Architectural (Katherine)
Creek (Jeff
Events (Caitlin)
Welcome (Mary Ann)

Old Business
• Marina
• Overlook

New Business
• Meeting dates/time from 2024

Open Forum

Adjournment

Agenda November 2023 Annual Membership Meeting
Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)

*Minutes can be found on our website www.queenannecolony.org or can be requested by emailing HOA@queenannecolony.og

Financial Report Review (Treasurer John Paukovits)

Current Financial Review

Election for 2024 Budget & Board of Directors

2024 Proposed Budget Discussion

2024 Board of Directors- any nominations from the floor

Vote: Budget & Board of Directors

Committee Reports:

Architectural (Katharine)

Creek (Jeff)

Events (Caitlin)

Welcome (Mary Ann)

Old Business

Marina

Overlook

New Business

New Association Lawyer

Open Forum

Adjournment

Agenda October 2023 Board Meeting
Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)

Financial Report Review (Treasurer John Paukovits)

● Dues survey results

Committee Reports:

Architectural (Katharine)

● Additional guidelines (for new construction)

Creek (Bill)

Events (Caitlin)

Welcome (Mary Ann)

Old Business

● Insurance (Jake)

● Lawyer

● Marina

● Overlook

● Recap of recent complaints & letters sent

New Business

● 2024 Budget review & vote (John P)

● Membership Meeting Packet

Open Forum

Adjournment

Agenda September 2023 Board Meeting
Establishment of Quorum & Call to order (President John Lazo

Meeting with potential association lawyer (via Zoom)

Approval of Minutes (Secretary Jen Wittmer)

Financial Report Review (Treasurer John Paukovits)

Committee Reports:

Architectural (Katharine)

Creek (Bill)- see

Events (Caitlin)

Welcome (Mary Ann)

Old Business

● Insurance (Jake)

● Marina/Silver Swan

● Overlook

New Business

● 2024 Budget

Open Forum

Adjournment

Agenda August 2023
Membership Meeting

Establishment of Quorum & Call to order (President John Lazo)

Approval of Minutes (Secretary Jen Wittmer)
*View or download Minutes below or request via email HOA@queenannecolony.org

Financial Report Review (Treasurer John Paukovits)
*Request financials via email Treasurer@queenannecolony.org

Committee Reports:

Architectural (Katherine)
• Future New Construction

Creek (Bill) - See
Events (Caitlin)
Welcome (Mary Ann)

Old Business

• Marina updates
• Nominating Committee
• Overlook updates
• Presentation on history, current obstacles & next steps

New Business

• Future Planning Survey Results
• 2024 Budget Suggestions & Discussion
• 2024 Dues

Open Forum

Adjournment