Board Meeting Agenda
April 14, 2025
7:00 p.m. to 9:00 p.m.
Silver Swan Bayside

1. Establishment of quorum and call to order (Paul)

2. Approval of March Minutes (Sharon)

3. Reports

a. President (Paul)

i. 118 Queens Colony High Road – Oversized shed

ii. Insurance policy renewal

iii. Tax filings

iv. Mowing and property maintenance contract

v. Mosquito spraying

b. Secretary – Review out of meeting votes (if any) – Sharon

c. 1st VP – Observation Deck (Paul on behalf of Howard)

d. Treasurer (Jeff)

i. Financial report

ii. Collections

iii. New escrow account for construction deposits

4. Committee reports

a. Architectural (Tim)

i. Applications received and approved

1. 201 Queen Anne Club Drive – Tiki bar

2. 302 Queens Colony High Road – Fence (retroactive)

ii. Supplemental architectural standards – filed with QA County

iii. Action items:

1. 311 Queens Colony High Road – New shed plan

2. 311 Queen Anne Club Drive – Cement walkway

b. Creek (Jeff):

i. Status of dredging

ii. County dredging assessments

iii. Price’s Creek Cemetery slip owners

c. Events (Paul)

i. Easter Egg roll canceled

ii. Call for volunteers for committee

d. Welcome (Rob)

5. Old Business

a. Relationship with Silver Swan Bayside (Jeff/Paul)

i. Letter “approving” tent for 2025

ii. Update on noise generated by events

iii. Proposal to alter annual payments and use of Silver Swan facilities

b. Records retention and archiving documents and emails from departing
board members (Jeff/Paul)

c. Directory (Peggy)

6. New business: Covenant enforcement and proposal to create Covenant Committee

7. Open forum

8. Adjournment